2024 Minutes

1.

Public Forum:

Cllr Roberts welcomed everyone to the meeting.

Resident asked about the Internal Audit Report agreed at meeting in May – total spend 8,274 – what has money been spent on – audit report misleading – PC dealing with our money – parishioners need to know what it is being spent on.

Welcome to our Parish Website – our aim is to keep parish well informed – the website is run by village members but not run by the Parish Council.

Temple Farm Planning Application is for 4 new properties – well it isn’t – only refers to Temple Farm House – misleading.  Planning at SKDC should reject.  Believe people looking at these documents and going for all of them – individuals who have commented on this document need to send copy to District Council for their objections to be heard.

Cllr Leighton advised all to make comments available to Parish Council – we have a view of the people in the village – document has only been advertised on Facebook.

2.

Opening of Meeting:

Cllr Roberts opened meeting proper at 8.05 pm.

3.

Apologies for Absence:

Cllr R Miller, PC Claire Wilson (Training Day).

4.

Declarations of Interest:

Cllr Fairhead – Mr Thompson written to him to meet up for a meeting.

Cllr Dodds – Planning

Cllr Roberts - Planning

5.

County Councillor and District Councillor’s Reports:

LCC – awaiting report.

District Cllr Dixon-Warren advised latest Aveland Update had been circulated to all parishes.  As a District Councillor available to everyone in the District – if have any issues do not hesitate to contact him

6.

Minutes of last meeting 1st July 2024 to be Agreed and Signed: Cllr Carr-bilas Proposed – Seconded Cllr Atkinson - all in agreement.

7.

Matters Arising:

None.

8.

Finance: Payments approved for the following -

BDG Mowing – Grass cutting July/August 2024 – £591.60

Parish Clerk Salary – July/August £437.82

HMRC – it was disclosed that theParish Council is in discussion with HMRC as a result of a review by the Individual and Small Business Compliance team at HMRC. 

9.

Parish Clerk Update:

Maintenance in Parish – agreed document to be forwarded to Cllr Leighton for website.

Parish & Town Council Conference – Bourne Corn Exchange – 14th October 2024 – Cllrs Carr-bilas and Cllr Roberts would like to attend.

10.

Storage of Sand and Sand Bags: all o.k.

11.

Planning:

S24/1430 Section 211 notice to remove upper branches on holly tree to provide at least 2m clearance from the property. Location: Temple Farm, Temple Road, Aslackby – response required by 16.9.24.

S23/2153 –Proposed house and garage and associated works – Land adjacent to The Avenue, Kirkby Underwood Road, Aslackby – Planning permission granted.

Re: Planning Submissions:
S24/0708 Alterations to Temple Farmhouse including ground mounted solar panels and installation of an external heat pump and
S24/0709 Proposed developments at the site address – Plot 2

On initial review of the above applications, several members of the Parish Council were relieved to see that a significant property at the entrance to the Conservation Area, which for too many years has been allowed to deteriorate, is now being considered for refurbishment by the landowner.

However, following the Parish Council meeting held on Monday 2nd September, at which a number of residents of Aslackby village gave voice in the public forum to their objections to these developments, the Parish Council is writing to support their objections and represent their views.

Objection 1

The planning documentation submitted is misleading, as several of the submitted documents refer to multiple plots on the same site. It is not clear to the layman that the application relates solely to the refurbishment of Temple Farmhouse, a Grade II listed building near the centre of the Conservation Area in Aslackby.

The Parish Council considers that the confusion created by this documentation could be intentional. We recommend that the Application be rejected and a new application be made, clearly stating the extent of the works is limited to Temple Farmhouse.

Objection 2

The planning application represents itself as a “householder” application, which the Parish Council understands can reduce the scrutiny of such a submission. However the property is clearly owned by a land and property company, indeed the subsequent application S24/1430 clearly states that the “applicant” to reduce the height of the tree at the property is Talisman Investments Ltd.

The Parish Council recommend that the Application be rejected as it is misleading to submit papers as a householder when in fact this property forms part of a land holding of a limited company.

Objection 3

The historic nature of the building that results in the Grade II listing is not sufficiently well documented in the documents. Alterations within the property and to the exterior could result in damage to historic aspects of the fabric of the building which are not expressly detailed in the Application. There is no indication of what actions will be taken when historic elements of the house are uncovered and no commitment to record these for posterity.

The Parish Council recommend that the Application be rejected and a new application be considered only when due consideration is detailed in the submission to the historic relevance of the property, with a plan for documenting all interior and exterior detailing that exists or may be uncovered.

Objection 4

As the Application will involve excavation and structural works to create an extension to the building, there is the potential – because of the original extent of the Knights Templar Preceptory – to uncover artefacts and remains as drains etc are constructed. There is no mention of a watching brief or detailed reporting in the Application.

The Parish Council recommend that the Application be rejected and a new application be considered only when due consideration is detailed in the submission to the potential finds at the site and how these will be reported and catalogued in a timely manner for the future.

Whilst not an objection that can be made against the refurbishment of the property, the Parish Council wish to set on record the views of the residents that any additional developments in the village will place an unacceptable strain both on our flood defences and sewerage capacity. The flood event in early 2024 resulted in significant damage to properties in the vicinity. There are several comments on the Aslackby Village website and we draw your attention to these, as they appear to reflect the feelings of our residents. https://aslackbyvillage.org/planning-application-temple-farm-temple-road-response-deadline-5th-september/

We trust that SKDC Planning Department can note their concern for future application submissions.

On the basis of the objections expressed above, we trust that the Planning decision will be to reject the applications.

12.

Highways: pot holes being filled in, road resurfaced, Fly tipping reported (Fix My Street) excellent service rubbish cleared,

13.

Neighbourhood Watch:

PC Claire Wilson sent in update – joint working is still ongoing with SKDC regarding the issues at Aveland Close – limited to what can report now due to ongoing investigations – will keep the PC advised.

Trailer left in middle of road – Cllr Leighton will talk to individual at some stage.

Parking Aveland Close – there is a lack of parking spaces – Cllr Roberts will deal with issue.

SL Engineering have had new CCTV system, installed – Cllr Roberts has asked if we have an issue in the village near cameras would they be happy to provide info – SL Engineering happy to share information once relevant signs are put up.

14.

Cemetery: Nothing to report.

15.

AOB:

Grass cutting – plan to be put up on village notice board and website.

If area highlighted RED Parish Council responsibility – if ORANGE residents need to arrange for cutting themselves.

Note to Contractor – not going to cut grass – send copy of map (check email address) – these are the areas he is responsible for.

16.

To resolve whether the council move into closed session: Cllr Roberts advised urgent matters to be discussed – brought general meeting to a close.

17.

Any Matters for general discussion or inclusion in next Agenda: None.

18.

Date of next Meeting:

Meeting closed at 9.30 pm.

Date of next meeting Monday 7th October commencing at 7 pm.